Project Support Officer – Pacific Ocean Initiative (For Fijian Nationals and Permanent Residents Only)

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Job Description

The Secretariat of the Pacific Region Environment Programme (SPREP) is the regional organisation established by the Governments and Administrations of the Pacific charged with protecting and managing the environment and natural resources of the Pacific. The head office is based in Apia, Samoa with other SPREP offices in Fiji, the Republic of the Marshalls Islands, Solomon Islands and Vanuatu. SPREP has around 160 staff and has an annual budget of approximately USD51 million in 2026. The establishment of SPREP in 1993 sends a clear signal to the global community of the deep commitment of Pacific Island Governments and Administrations for better management of the environment within the context of sustainable development. The strategic direction for SPREP is clearly set out in the 2017-2026 SPREP Strategic Plan. The Plan outlines the mandate, vision and programmes for the organisation, and places strong emphasis on effective delivery of services to SPREP Member countries and territories.

This job exists to lead the communications, monitoring, evaluation and learning activities and results of the Pacific Ocean Initiative

Outcomes

Organisational Stakeholders
1. Communication and visibility
Develop and implement a communication and visibility plan for the Pacific Ocean Initiative in consultation with the Project Manager, SPREP Communication Unit and SPC, in line with the communication and visibility obligations of the Financing Agreement as well as SPREP’s Communication guidelines. Procure goods and services as required to implement the project’s communication and visibility plan. Ensure a qualitative and high visibility of project’s activities and results through stories, factsheets and other communication materials promoted and disseminated through SPREP’s and other platforms (website, social media) including events such as meetings and workshops.
2. Monitoring, reporting and learning
Coordinate and implement the overall monitoring, reporting and learning (MEL) plan for the project in consultation with the Project Manager, SPREP MEL Adviser and relevant departments (Finance, Strategic Planning, Partnerships and Resource Mobilisation Department) and SPC. Ensure that reporting is accurate and relevant to contribute to semi-annual and annual progress reports as well as general implementation report. Ensure that a comprehensive evaluation and learning is consolidated and translated in stories and other communication materials to strengthen dissemination and visibility of projects’ results, outcomes and lessons learned.
3. Logistical, administrative and secretariat support
Assist with the planning and implementation of Pacific Ocean Initiative events as required, ensuring communication and visibility and MEL activities are well prepared and implemented. Coordinate with Project Manager and Senior Finance and Administration Officer to maintain and update project e-filing and record keeping on a regular basis. Support meeting notes and reports for project specific and related meetings.

Responsibilities - Critical Competencies

Competence	Description
Business
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Organisational Values	Display the organisation's image and value standards.
People
Team Orientation	Work in a team towards a common aim.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.

Qualifications

Qualification	Discipline	Notes
Preferred
Bachelor Degree	Communications and Outreach, Project management or relevant discipline

Work Knowledge and Experience

1. 1. A Bachelor’s degree in communications and outreach, project management or relevant discipline.
2. 2. At least 3 years relevant experience in project communications and visibility, and demonstrated knowledge or experience in project monitoring, evaluation and learning, preferably in the Pacific region.
3. 3. Excellent experience in the coordination, organisational, communications and public relations skills and networking with internal and external stakeholders.
4. 4. Excellent command of Microsoft Office, spreadsheet applications, use of communication channels including social media. Command of specific applications related to communications and visibility (design, editing, etc.) would be an asset.
5. 5. Proven experience in communicating and disseminating projects’ results, outputs and outcomes through various communication materials and channels, adapted to Pacific contexts and different target audiences, and aligned with communication policies and procedures.
6. 6. Demonstrated knowledge of current and emerging issues and challenges in communications and visibility and demands of a regional project in the Pacific Islands region, as well as good understanding and appreciation of environmental ethics, values and priorities
7. 7. Proven experience and knowledge of basic MEL concepts/frameworks used and methods for data collection and analysis that would contribute towards the reporting requirements.

Interactions

Interaction	Comments
Internal
Director Biodiversity & Conservation	Oversight, support and management
Project Manager - POI	Oversight, support and management
MEL Adviser and Communications Team	Advice, support, and access to data and information
All staff	Collaboration and coordination
External
AFD.	Submitting documentation and reporting
SPC.	Accessing and consolidating data for overall reporting and communication
Beneficiary countries.	Advice and assistance
Delivery partners and service providers	Negotiations, communications and reporting Procurement of goods and services

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