Project Coordinator: PEUMP Phase II

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Job Description

The Secretariat of the Pacific Region Environment Programme (SPREP) is the regional organisation established by the Governments and Administrations of the Pacific charged with protecting and managing the environment and natural resources of the Pacific. The head office is based in Apia, Samoa with other SPREP offices in Fiji, the Republic of the Marshalls Islands, Solomon Islands and Vanuatu. SPREP has around 160 staff and has an annual budget of approximately USD51 million in 2026. The establishment of SPREP in 1993 sends a clear signal to the global community of the deep commitment of Pacific Island Governments and Administrations for better management of the environment within the context of sustainable development. The strategic direction for SPREP is clearly set out in the 2017-2026 SPREP Strategic Plan. The Plan outlines the mandate, vision and programmes for the organisation, and places strong emphasis on effective delivery of services to SPREP Member countries and territories.

Lead the PEUMP Phase II project, coordinate partners and deliver the PEUMP Phase II project in Pacific island countries.

Outcomes

Organisational Stakeholders
1. Project leadership and management
Provide leadership and management of the project and the project team. Lead and provide oversight of the overall project planning and implementation of activities in line with the approved Description of Action and budget. Manage and implement the project team’s contributions to the SPREP Performance Implementation Plan and Results Framework (PIP). Develop and implement Annual Work Plans and Budgets (AWP&B) for the Project. Provide technical guidance and assistance to the team and partners to ensure project activities are delivered in a timely and coordinated manner and in accordance with the approved project logframe, workplan, budget and SPREP’s operating standards and donor requirements and partner agreements. Lead and work with the Project team in the development, monitoring and assessment of Performance Development Plans. Ensure technical and financial reports to EU and SPREP are produced and submitted in a timely manner. Identify risk in Project delivery and develop a project risk management strategy to ensure quality control of outputs and outcomes is provided to relevant stakeholders.
2. Technical and policy advice, support and facilitation
Provide high-quality technical input and advice to the project in the implementation of effective and appropriate activities by SPREP and its partners. Coordinate and implement regional and national meetings related to the Project. Prepare overall and annual work plans, procurement plans, risk strategies and exit strategies. Produce relevant technical reports with the support and advice of the Project team Work with the Gender and Human Rights Adviser to ensure that gender and human rights-based approaches are effectively mainstreamed into implementation of Project activities. Work closely with relevant SPREP programmes and projects, i.e Bioscapes, to strengthen synergy and to ensure similar activities are complimentary.
3. Communications, visibility and knowledge sharing
Work with SPREP Communications and Outreach team to develop and support communication of the Project activities. Work with SPREP Knowledge Management team to ensure that knowledge products are compiled, disseminated and archived.
4. Monitoring, evaluation and reporting
Work with the SPREP MEL Adviser to develop and implement a monitoring and evaluation framework for the project. Prepare technical and performance reports for Senior Leadership Team and donor as required. Lead the development of reports, including technical, financial, progress and closure/final reports as required for submission to donor, partners and SPREP Members. Ensure that progress on project delivery is regularly updated in the SPREP Project Management Information System (PMIS). Prepare and contribute to SPREP’s annual report and Performance Implementation Plan and other relevant regional frameworks.
5. Financial and project administrative management
Work with the Project Finance and Administration Officer to coordinate and manage all funded services, supplies and equipment, including the development of project’s procurement plan in accordance with SPREP procurement procedures, including preparation of terms of reference and review of consultancy reports. Ensure a clean project audit is obtained on an annual basis. Submit financial reports and other necessary documents to EU with the support of the SPREP Finance Department.
6. Partnerships and collaboration
Maintain and strengthen effective partnerships and collaboration with participating countries, implementing partners and other stakeholders.

Responsibilities - Critical Competencies

Competence	Description
Business
Business Performance	Manage the performance of the organisation.
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Social and Cultural Awareness	Respond respectfully and effectively to people of different cultural and social backgrounds.
People
Problem Solving	Develop practical solutions to a situation.
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Compliance	Comply with relevant laws and the policies and procedures of the organisation.

Qualifications

Qualification	Discipline	Notes
Preferred
Bachelor Degree	Biological Science, Environmental Management, Ecology

Work Knowledge and Experience

1. At least 7 years of extensive management experience and technical assistance on programmes/projects related to integrated ecosystem management, with at least 5 years of this experience in a role requiring a similar degree of versatility and responsibility, preferably within the Pacific Islands region with a focus on biodiversity conservation issues including managing threats to biodiversity.
2. Excellent knowledge of and experience in environmental issues and challenges facing the Pacific Islands region.
3. Excellent relationship management and experience that demonstrates a high level of professional and constructive engagement and collaboration with a diverse range of stakeholders as well as an excellent understanding of key donors (especially the European Union).
4. Excellent programme/project management and leadership experience including contract management, design and delivery of integrated work programme activities, monitoring and evaluation of performance.
5. Excellent written and verbal communication in English, with proven ability to synthesise information and communicate effectively to multiple audiences, as well as proven experience leading and nurturing teams of diverse technical backgrounds and expertise in multicultural and multi-disciplinary environments.
6. Excellent experience in communication, negotiation and reporting across diverse audiences, as well as extensive experience in capacity building, particularly in the Pacific setting.
7. Minimum qualifications of a Bachelor degree in Ecology, Biological Sciences, Environmental Management, or other relevant technical field

Interactions

Interaction	Comments
Internal
Executive..	Leadership and management
Senior Leadership Team..	Supervision and delegation
SPREP Project Staff	Advice and support
SPREP Communications & Outreach Team
Human Resources and Administration
Finance Department Staff
Other SPREP Programmes..
External
Member countries.	Advice and assistance
European Union.	Consultations and collaboration
Implementing partners..	Reporting
Professional / Scientific organisations..	Negotiations
Regional / International organisations..	Communications Project implementation planning and on-ground implementation

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