Manager Procurement and Stores

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Job Description

Fiji Pine Group (FPG) is a state-owned forestry and wood-processing organisation in Fiji, responsible for the sustainable management of the country’s pine plantation resources. The Group is involved in plantation establishment, harvesting, timber processing, and the supply of wood products for local and export markets. Through its various subsidiary companies, Fiji Pine Group (FPG) plays a key role in supporting rural employment, landowner participation, and the long-term development of Fiji’s forestry sector while promoting sustainable and responsible forest management.

The Manager Procurement & Stores is responsible for overseeing both procurement and stores management functions at FPG. This role involves ensuring the effective acquisition of goods and services, managing inventory, and optimizing the storage and handling of materials to meet operational needs. The Manager will ensure that all procurement and stores activities are aligned with company policies, legal requirements, and best practices.

Outcomes

Organisational Stakeholders
1. Procurement Management
Lead the procurement function, ensuring the timely acquisition of goods and services to meet operational requirements. Ensure all procurement activities comply with company policies, procedures, and governance requirements. Source, evaluate, and negotiate with suppliers to achieve value for money, quality, and reliable service delivery. Monitor procurement performance and resolve procurement issues or delays in a timely manner. Maintain accurate and complete procurement documentation and records. Track procurement expenditure to ensure purchases align with approved budgets and financial targets.
2. Supplier Relationship & Performance Management
Develop and maintain strong relationships with key suppliers to ensure quality, reliability, competitive pricing, and continuous supply. Conduct regular supplier performance reviews, monitoring quality, delivery performance, and compliance with contractual obligations.
3. Stores & Inventory Management
Oversee the effective management of stores operations, ensuring efficient storage, handling, and safeguarding of inventory. Implement and maintain inventory control systems that optimise stock levels while minimising excess inventory and stock shortages. Ensure the timely and accurate receipt, storage, issuance, and distribution of goods to internal departments. Conduct regular inventory audits and stock reconciliations, ensuring the accuracy of physical inventory against system records. Develop and implement efficient processes for receiving, storing, and issuing materials. Ensure the safe handling of materials and compliance with Occupational Health & Safety (OHS) and housekeeping standards.
4. Process Improvement & Compliance
Continuously review procurement and stores processes to improve operational efficiency, reduce costs, and enhance service delivery. Ensure procurement and stores operations consistently comply with company policies, procedures, and relevant legislative requirements. Promote continuous improvement initiatives that strengthen procurement and inventory management practices.
5. Leadership & People Management
Lead, coach, and motivate the Procurement and Stores teams to achieve high levels of performance, accountability, and engagement. Conduct performance reviews and provide training, coaching, and professional development opportunities for team members. Establish clear performance objectives and ensure staff have the resources and capability to achieve agreed targets and deadlines.
6. Reporting & Performance Analysis
Prepare and submit regular reports on procurement, inventory, supplier, and stores performance, including key performance indicators (KPIs), expenditure, inventory levels, and supplier performance. Analyse procurement and inventory data to identify trends, inefficiencies, risks, and opportunities for cost optimisation and operational improvement. Undertake any other duties and responsibilities as assigned by the General Manager in support of organisational objectives.

Responsibilities - Critical Competencies

Competence	Description
Business
Risk Management	Analyse and manage risk.
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management	Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Information Analysis	Make informed decisions by collecting and interpreting data and information
Documentation	Communicate using formal business writing.
Communication	Exchange information through verbal communication
Customer
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Quality Focus	Deliver quality.
Organisational Values	Display the organisation's image and value standards.
Social and Cultural Awareness	Respond respectfully and effectively to people of different cultural and social backgrounds.
People
Leadership	Utilise a leadership position to influence people and events and to increase performance.
Professional
Research	Apply formal research methodologies.
Operational
Equipment Operation	Control the operation of specialised equipment, plant or vehicles to satisfy the demands of the assignment.
Maintenance	Monitor and/or maintain equipment, plant or vehicles in sound operating order.
Environment	Establish and maintain an environmentally friendly organisation

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Accounting/Finance
Preferred
Diploma	Accounting and Finance

Work Knowledge and Experience

1. Bachelor’s degree (in Accounting, Finance, or a related field) with a minimum of 4 years of relevant work experience. OR a Diploma (in Accounting, Finance, or a related field) with at least 5 years of relevant work experience. A minimum of 6 years of experience in the related field. Excellent organizational skills and attention to detail. Good communication and interpersonal skills. Positive attitude and a team player Flexible attitude towards working hours.

Interactions

Interaction	Comments
Internal
All departments of Pine Group of Companies
Management Team
External
Contractors
Suppliers
Utilities suppliers

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