Project Coordinator (iTaukei Language, Culture & Heritage)

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Job Description

The iTaukei Trust Fund Board (TTFB) was established by the Fiji government under an act of parliament in November 2004. The aim is to foster the advancement of indigenous Fijians and Rotumans by promoting initiatives that will better their standard of living, and enhance appropriate cultural traditions and values.

The Project Coordinator will assess, coordinate, monitor & evaluate and report on duly assigned TTFB programmes and projects focusing on language and culture preservation, promotion and revitalization. S/He will provide oversight and coordination for community-based projects & empowerment programmes, stakeholder engagements and other collaborative initiatives. The role will further implement and provide the relevant project management and monitoring and evaluation support to indigenous Fijian and Rotuman communities. S/He will report to the Senior Programmes Specialist.

Outcomes

Organisational Stakeholders
1. Effective coordination and management of projects
Inception of new projects and programmes through stakeholder consultations ensured                   Opportunities to promote iTaukei and Rotuman language, culture, values and heritage skills of indigenous iTaukei and Rotumans through specific projects are identified and recommended                                                         Gaps and opportunities in the preservation of the iTaukei and Rotuman languages, culture, values and heritage Gaps and opportunities for funding are identified and to meet TTFB mandate Potential project applications are assessed for alignment with TTFB strategic objectives and Framework                  Stakeholders are assisted to understand TTFB priorities and how to engage with TTFB Appropriate information and analysis provided to ensure support to project portfolio planning and objectives Skilled project management ensures efficient and effective delivery of expected project results                   Personal workplan reflects efficient time management of whole of project portfolio Project design always clearly states the following:                            Purpose of the project; Design for implementation methodology; Expected results; Risk analysis; Stakeholder analysis and partnerships (relationships/expectations); Monitoring and evaluation plan; Project budget and resources commitment; Implementation plan (Gantt or similar), including timeframe; Periodic and final reporting plan Effective and timely execution of relevant project portfolio deliverables ensured Performance targets for portfolio projects achieved Procurement managed to produce robust and value for money results                    Contract management supports quality and on-time delivery of services and goods Project portfolio costs maintained within budget                              Project income and expenditure accounts are properly maintained                                                         Procured relevant and supporting documentation is accurate Financial movement effectively monitored                          Budget forecasting and budget development based on scope Partner capacity assessment work with partners are effectively led ensures long-term benefits of the project/s
2. Productive stakeholder engagement through monitoring, evaluation and networking
Monitoring and evaluation frameworks established for all projects                           Stakeholders engaged with the Framework Monitoring data is timely and complete at all times Interim data analysis/evaluation conducted at agreed stages through the project implementation ensured Site visits are conducted for oversight and data collection purposes                          Site visits are appropriately timed to ensure adequate engagement with project implementation Appropriate research outcomes analysed support the continuous refinement of the Programme                 Reporting considers what worked and what could be improved (lessons learned)                                                             Reporting includes recommendations for future action to achieve desirable results Teamwork and cooperation with all Project Coordinators supports outcomes analysis Collaborative and effective implementation and execution of the project portfolio supports TTFB Programme objectives                 Relevant changes are effectively recommended/communicated to management, stakeholders, strategic partners and donors as relevant Effective capacity building, peer learning and knowledge exchange opportunities with stakeholders ensures long term positive outcomes Post-project completion reporting for assessment of outcomes/impacts streamlined and reports are timely and complete                             Made available to stakeholder/partners in the project/s Timely production of public information relating to project portfolio for Communication Specialist use and information/educational materials and donor reporting Respectful relationships and synergies between TTFB, researchers and strategic partners efficiently and effectively managed/optimised Visibility and reputation of stakeholder project participants enhanced domestically                          Stakeholder engagement objectives and targets as per TTFB strategy achieved
3. Effective Project Reporting supports sound decision-making
Financial aquittals and progress reporting are timely, accurate and compliant with standard operating procedures                             Quality standards for project and funding acquittal reporting maintained Timely provision of relevant and accurate project related information/reports provide                     Board papers prepared and submitted Reporting is ready for Board/donor/stakeholder review Quality and timely advice is provided as and when requested Timely, relevant and accurate quantitative/qualitative basis for reporting facilitates sound executive decision-making                       Management are updated on the status of all project phases Increase in project funding allocation achieved, based on building on strengths of completed projects
4. Collaboration with the Ministry of Education effectively managed
TTFB Culture & Heritage Project outputs aligned to Fijian education curriculum thematic areas.  Scholarship administration of TTFB tertiary level scholarships effectively managed                              Assessments of applicants managed Awardees identified and duly informed Administration and continuous monitoring effected Necessary resources (print/digital) for primary and secondary curriculum developed. quality and tailor-made resources for the Fijian Studies curriculum produced:                                                  print, video materials produced Collection of appropriate Short Stories fit for purpose for schools compiled
5. Teamwork and cooperation
Cooperation within the team and greater function / department Cooperation across functions / departments Work collaboratively to achieve the set targets and goals
6. Organisation's image and value standards demonstrated and promoted
Collaborate with other teams in the organisation for the benefit of the organisation Monitor and encourage team members to uphold image and value standards Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence	Description
Business
Planning	Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Customer
Customer Commitment	Demonstrate a commitment to customer service - both internal and external customers.
Relationship Building	Build beneficial relationships with suppliers and stakeholders.
Quality Focus	Deliver quality.
People
Facilitation	Assist the progress of work ensuring its timely and effective completion.
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Financial Application	Apply financial principles and practices.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Arts in the Social Sciences	Anthropology, linguistics, business development or a related field
Preferred
Higher Degree incl. Post Grad Cert or Dip	Arts in the Social Sciences	Anthropology, linguistics, business development or a related field
Preferred
Accredited Training	Project Management

Work Knowledge and Experience

1. At least 5 years of experience in project management in the fields of social/business/economic development or a related field
2. Practical knowledge of iTaukei and/or Rotuman languages, culture, values and heritage
3. Analytical ability to enable accurate and innovative analysis of projects processes and improvements
4. Proven and well-developed organisational and time management skills
5. Conversant in iTaukei and/or the Rotuman language
6. Demonstrated strong numeracy, written, verbal and presentation communication skills
7. Proven ability to work on multiple projects and a busy schedule
8. Proficient in Microsoft Office, including Excel and PowerPoint
9. Demonstrated creative and critical thinking skills
10. Understands and can promote the TTFB values and approaches to development with a commitment and passion to serve the indigenous peoples of Fiji

Requirements

Language Proficiency
Knowledge of iTaukei and Rotuma culture and language
Strong written and spoken English language proficiency

Interactions

Interaction	Comments
Internal
Chief Executive Officer
Senior Programme Specialist
Project Coordinators
All Staff
External
Ministry of iTaukei Affairs
Department of National Heritage and Arts
Language and Cultural groups and agencies
Funding agencies
Relevant Government Departments
Institute of iTaukei Language and Culture
Relevant tertiary insitutes
Provincial Councils - Rotuma Council
Individual donors
The Fiji Museum and other relevant museums
iTaukei Institutions
Contractors
Vanua

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Innovative	Devises new and creative ways to do things comes up with original ideas.
Resilient	Cope positively with stress and catastrophe. Bounces back from setbacks, mistakes or misfortunes.
Interpersonal Styles
Objective	Impartial and honest in dealings with others, eliminating own feelings and view to reach a balanced judgement.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Team Oriented	Enjoys being with others as part of a group or team.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Decisive	Reaches conclusions, promptly and firmly.
Flexible/Adaptable	Readily accommodates changing circumstances, modifying own behaviour and/or views. Able to adjust easily to new conditions.
Numerate	Shows abilities in quantitative thought and expression.

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