Finance Officer

---

Job Description

The Pacific Disability Forum (PDF) is a regional peak body on disability, provides leadership as well as supports national organisations of persons with disabilities (OPDs), donor and development partners as well as civil society and the private sector in the pursuit to ensure that persons with disabilities live in an inclusive, barrier-free and rights-based society in Pacific Island countries and territories.

The Finance Officer supports the effective financial management of the Pacific Disability Forum by ensuring accurate processing of financial transactions, maintaining financial records, supporting budgeting and reporting processes, and ensuring compliance with organisational policies, donor requirements, and financial regulations. The role contributes to the efficient use of resources and strengthens accountability, transparency, and financial sustainability across all programmes and operations

Outcomes

Organisational Stakeholders
1. Financial Transaction Processing
Process payments, receipts, reimbursements, and journal entries in a timely and accurate manner. Verify supporting documentation and ensure all transactions are appropriately authorised. Maintain cashbooks, accounts payable, and accounts receivable records. Ensure compliance with internal financial controls and procurement procedures.
2. Financial Records and Reconciliations
Maintain accurate and up-to-date financial records and accounting systems. Prepare monthly bank reconciliations and reconcile general ledger accounts. Review transactions for accuracy and follow up on discrepancies. Maintain complete audit trails and supporting documentation.
3. Budget Monitoring and Grant Financial Management
Monitor expenditure against approved budgets and donor funding agreements. Assist programme teams in tracking project budgets and financial commitments. Review coding of expenditure to ensure alignment with projects and funding sources. Report budget variances and recommend corrective actions where required.
4. Financial Reporting and Donor Compliance
Prepare monthly financial reports and supporting schedules. Assist with donor financial acquittals and reporting requirements. Support preparation of annual financial statements and management reports. Ensure compliance with donor requirements, accounting standards, and organisational policies.
5. Audit and Compliance Support
Coordinate financial information and documentation required for internal and external audits. Support implementation of audit recommendations and financial improvements. Monitor compliance with financial policies, procedures, and statutory obligations. Maintain secure and confidential financial records.
6. Systems, Administration and Continuous Improvement
Contribute to improvements in financial systems, controls, and processes. Support maintenance of electronic and physical filing systems. Assist with finance-related training and guidance for staff where required. Promote accountability, efficiency, and best practice across the organisation.

Responsibilities - Critical Competencies

Competence	Description
Business
Systems and Procedures	Develop and/or apply procedures to assist the organisation achieve its goals.
Customer
Quality Focus	Deliver quality.
People
Self-Management	Manage your priorities and objectives efficiently and effectively
Professional
Technical Strength	Demonstrate knowledge of a specialist discipline.
Compliance	Comply with relevant laws and the policies and procedures of the organisation.

Qualifications

Qualification	Discipline	Notes
Preferred
Degree	Accounting & Finance or Commerce	Degree or Diploma in Accounting, Finance, Commerce, Business Administration, or a related field.

Work Knowledge and Experience

1. Minimum 3 years' relevant experience in finance, accounting, or financial administration.
2. Experience managing financial records, reconciliations, budgets, and reporting.
3. Experience working with donor-funded projects, NGOs, or regional organisations is desirable.
4. Experience using accounting software and Microsoft Office applications, particularly Excel.
5. Sound understanding of accounting principles and financial management practices.
6. Understanding of disability inclusion, safeguarding, and the Pacific regional context would be an advantage.

Interactions

Interaction	Comments
Internal
All staff
Chief Executive Officer
Senior Management Team
Program Manager
External
Donors
Auditors
Suppliers
Government Officials

Attributes

Attribute	Definition
Behavioural Styles
Accountable	Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Detail oriented	Attends to the small elements of a task/activity, ensuring completeness and accuracy.
Energetic	Constantly active and driven to put in effort. Works hard to promote an enterprise.
Interpersonal Styles
Empathic	Has the ability to understand somebody else's feelings or difficulties.
Extrovert	Outgoing and showing interest in events going on around them, particularly people, new experiences and changing situations.
Realistic	Shows concern for facts and reality, rejecting the impractical.
Thinking Styles
Analytic	Able to separate things into their constituent elements in order to study or examine them, draw conclusions, or solve problems.
Concrete thinker	Focuses on the tangible experiences of actual things or events.
Disciplined/Systematic	Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.

Apply Now